Meeting Rooms

Nonprofit organizations, for-profit businesses, and residents of the Shaker Heights City School District with a library card in good standing.

Room reservations for non-profit organizations are free of of charge.

The larger meeting rooms at Main Library and the Community Room at the Bertram Woods Branch are $40/hour while our Conference Rooms are $20/hour. Only the larger rooms may be booked for social events.

When available, meeting rooms can be requested for use during the library's regular hours until 30 minutes before close. Opening and closing times are prompt, and no one will be allowed inside the building before or after hours.

You must be 18 years or older to reserve a meeting room. A responsible adult must be present at all times to supervise all minors. Adults using meeting rooms may not leave children unattended in the library.

All meeting room approvals, denials, or requests for further information, are sent by email. Please be sure to include an active email address when requesting a room.

Contact Main Library at 216-991-2030 to request changes.

Please check in with first floor staff at the information desk to unlock your reserved room.

Reservations may be made no more than three months in advance. Due to high demand for meeting rooms, organizations may be limited to two meeting room reservations per month.

Yes. Please see meeting room descriptions for specific details of equipment in each space.

Customers are responsible for meeting room set-up. Customers may move the furniture in the larger meeting rooms but NOT the Conference Rooms (Lomond & Ludlow). The tables in the conference rooms are connected by wires underneath for electrical access. Most rooms are equipped with a set number of tables and chairs to fit the individual spaces. They cannot be removed from the room.

You may serve light refreshments and non-alcoholic beverages. Shared Kitchenette access to a refrigerator and sink is available at Main Library only, however, no supplies are provided by the library. The Community Room at Bertram Woods Branch has a sink.

Meeting signs may not be posted in the library.

No tape, thumbtacks, or related adhesives may be used on library walls or equipment. Removable mounting putty (Sticky Tack) is available at the information desks for posting of items inside the meeting room during the reserved time only.

We do not provide any supplies. Groups must provide their own name tags, paper, writing utensils, eating utensils, cups, etc. Any equipment the Library does provide is noted on the equipment list for each room. Groups may not store anything in the Library.

All publicity must carry the name of the sponsoring organization and the following disclaimer: “Shaker Heights Public Library provides meeting room space as a community service. The library neither sponsors nor endorses this event, individual, or organization.”

Groups may not use the library’s telephone number or mailing address as a contact point.

Fees will be refunded only if cancellation is received at least 2 days prior to event. Groups are responsible for notifying the library of cancellation of a meeting in addition to notifying group members and/or the audience. The library does not assume responsibility for posting signs about cancellations.

Groups are responsible for proper disposal of food, paper, or other remains from their gathering. If a room is not left clean, a housekeeping fee will be assessed in the amount of $50 for a conference room, $100 for a large meeting room or the Community Room.

Groups are responsible for any loss or damage to library property and will be assessed the cost of repair or replacement.

Yes. We have free study rooms available at both Main Library and Bertram Woods Branch.